For small businesses, start-ups, franchises and small foreign subsidiaries in Europe and across the United States.
Web-based Accounting & Bookkeeping
Our accounting and bookkeeping system is accessible via the Web. It enables us and you to go online to enter your accounting transactions and review reports anytime and anywhere. Our online system enables either of us to enter and view all relevant data - bank balances, customers and vendors - at any time and from anywhere. A true 24/7/365 platform. We will do 100% of the work, or share it with you, based on your needs and wants.
- Prepare customer estimates &/or invoices per your instructions.
- Deliver estimates and invoices to customer after your approval.
- Classify sales revenues to the proper general ledger account.
- Record customer payments and deposits into the accounting system.
- Process your pre-approved adjustments, credit memos and refund checks.
- Prepare and deliver periodic statements of account to your customers.
- Perform collections per your instruction.
- Process your pre-approved adjustments, credit memos and refund checks.
- Maintain customer master and ledger files.
- Input vendor bills and credits into accounting system.
- Classify bills to the proper general ledger account.
- Regular reporting to you about paid & unpaid bills for your approval.
- Prepare and send checks to vendors when due or per your instructions.
- Reconcile vendor statements to accounts payable ledger.
- Maintain vendor master and ledger files.
- Request and maintain vendor W-9 information.
- Reply to vendor inquiries about payment status.
- Prepare and file annual 1099 forms.
- Process daily sales and deposit reports.
- Verify all deposits and report variances.
- Reconcile and verify monthly bank statements.
- Prepare periodic cash flow statements.
- Assist you with new hire set-up, including offer letters, background checks, W2s, I9s, etc..
- Prepare and process your payroll in any state.
- Calculate and transmit your payroll for payment via direct deposit or paycheck.
- Assure that withholdings are made and transmitted timely.
- Prepare and enter payroll journals into your accounting.
- Assure that your quarterly and annual payroll filings are completed on time.
- Prepare & assist you with your monthly financial statements.
- Prepare & assist you with your annual financial statements.
- Send you monthly and annual financial statements on time.
- Prepare & send to you customized reports on sales, customer, and vendor balances.
- Prepare your year-end accounting for tax preparation.
- Prepare or assist your CPA with your annual income tax filings and reports.
Business Consulting
Unless you are a professional business consultant, you probably aren't aware of the multitudes of business structures and possibilities.Our business consulting services will broaden your knowledge and save you time and money.
- Assist you in choosing the type of company to create; C-corp, S-corp, LLC, etc.
- Assist you in selecting the best state to incorporate your business
- Provide you with company name search & availability
- Assist you with the incorporation process and legal requirements
- Coordinate the corporate actions & resolutions in connection with incorporation
- Assist in opening your company's first bank account
- Analyze your existing plan & make recommendations
- Assist you in creating your first or renewed plan
- Assist you in defining strategic goals
- Help you prepare accurate financial projections
- Prepare supporting documents for your plan
- Support you with dissemination and implementation
- Prepare & provide you with financial trend analysis
- Prepare & provide financial ratio analysis
- Conduct operational or financial audit & reviews
- Review & analyze contracts, agreements & leases
- Assist you with strategic planning and implementation
- Provide you with US Trademark & Patent registrations
Lockbox Services
We assign a bilingual account manager who is dedicated to your lockbox needs. Our bilingual account manager, handles all your customer's payments and assures their deposit into your bank account throughout our entire relationship. We provide you with a unique mailing address at our offices, in the name of your company, in order to receive all your customer's payments by check.
Upon reception, we process your customer's checks, enter & scan them, endorse them, and deposit them into your bank account.Immediately following each deposit to your bank, we email you with the checks processed, which includes scanned images of each check deposited to your bank account that day.
What our customers say
Having come from a large corporation with a complex customized accounting system, aclimating to Quickbooks was challenging. That is where I sought the support and expertise of James West. His extensive knowledge of Quickbooks provided me with the tools that I needed to effectively manage the finances of our organization. All within a very short timeframe. I recommend him very highly.
We lost our bookkeeper, our books were a mess and we needed to bring them up to date quickly and accurately. Jim was professional, friendly and very knowledgeable. We made arrangements quickly over email and he arrived right at the agreed time the next day. Jim was able, in short order, to clean up mistakes our old bookkeeper made and then enter a massive amount of new data into the right buckets with amazing speed. We passed the audit with ease! Thanks Jim!
James quickly understood the scope of our problem over the phone and was able to advise us to take pro-active steps to minimize his time on site. His visit to our office was efficient with minimum disruption and our problems were resolved to our complete satisfaction. His follow up service and advice have been equally invaluable. All in all, an excellent consultant who inspires confidence and stands by his work.